In this Policy the following terms shall have the following meanings:
"Account": means collectively the personal information, Payment Information and credentials used by Users to access Material and / or any communications System on the Web Site;
"Content": means any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Web Site;
"Cookie": means a small text file placed on your computer by The Medical Publishing Academy LLP Ltd when you visit certain parts of this Web Site. This allows us to identify recurring visitors and to analyse their browsing habits within the Web Site.
"Data": means collectively all information that you submit to the Web Site. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;
"The Medical Publishing Academy LLP": means The Medical Publishing Academy LLP, ADDRESS;
"Service": means collectively any online facilities, tools, services or information that The Medical Publishing Academy LLP makes available through the Web Site either now or in the future;
"System": means any online communications infrastructure that The Medical Publishing Academy LLP makes available through the Web Site either now or in the future. This includes, but is not limited to, web-based email, message boards, live chat facilities and email links;
"User" / "Users": means any third party that accesses the Web Site and is not employed by The Medical Publishing Academy LLP and acting in the course of their employment; and
"Website": means the website that you are currently using (www.medicalpublishingacademy.com) and any sub-domains of this site (e.g. subdomain.yourschool.com) unless expressly excluded by their own terms and conditions.
Without limitation, any of the following Data may be collected:
-
2.1 name;
-
2.2 date of birth;
-
2.3 job title & profession;
-
2.4 contact information such as email addresses and telephone numbers;
-
2.5 demographic information such as post code, preferences and interests;
-
2.6 financial information such as credit / debit card numbers;
-
2.7 IP address (automatically collected);
-
2.8 web browser type and version (automatically collected);
-
2.9 operating system (automatically collected);
-
2.10 a list of URLS starting with a referring site, your activity on this Web Site, and the site you exit to (automatically collected); and
-
2.11 Cookie information (see Clause 10 below).
-
3.1 Any personal Data you submit will be retained by The Medical Publishing Academy LLP for as long as you use the Services and Systems provided on the Web Site. Data that you may submit through any communications System that we may provide may be retained for a longer period of up to one year.
-
3.2 Unless we are obliged or permitted by law to do so, and subject to Clause 4, your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.
-
3.3 All personal Data is stored securely in accordance with the principles of the the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (EU GDPR) where applicable, and the Data Protection Act 2018. For more details on security, see Clause 9 below.
-
3.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Web Site. Specifically, Data may be used by us for the following reasons:
-
3.4.1 internal record keeping;
-
3.4.2 improvement of our products / services;
-
3.4.3 transmission by email of promotional materials that may be of interest to you;
-
3.4.4 contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Web Site.
We process your personal data on the following legal bases, as applicable:
- Contractual necessity — processing is necessary to perform the contract with you, including providing access to the course and processing your payment.
- Legitimate interests — processing is necessary for our legitimate interests, such as improving our services, provided those interests are not overridden by your rights.
- Legal obligation — processing is necessary to comply with a legal obligation to which we are subject.
- Consent — where required by law, we will obtain your consent before processing your personal data for a particular purpose, such as sending you marketing communications.
Your personal data may be transferred to, and processed in, countries outside the United Kingdom or the European Economic Area. Where such transfers occur, we ensure that appropriate safeguards are in place to protect your personal data, such as Standard Contractual Clauses approved by the relevant authorities. If you would like further information about the safeguards we use, please contact us at info@medicalpublishingacademy.com.
The Medical Publishing Academy LLP may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services do not have access to certain personal Data provided by Users of this Web Site. Any Data used by such parties is used only to the extent required by them to perform the services that The Medical Publishing Academy LLP requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (EU GDPR) where applicable, and the Data Protection Act 2018.
-
5.1 The Medical Publishing Academy LLP may, from time to time, expand or reduce its business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.
-
5.2 In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.
-
6.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
-
6.1.1 use of Data for direct marketing purposes; and
-
6.1.2 sharing Data with third parties.
-
7.1 You may access certain areas of the Web Site without providing any Data at all. However, to use all Services and Systems available on the Web Site you may be required to submit Account information or other Data.
-
7.2 You may restrict your internet browser’s use of Cookies. For more information see Clause 10 below.
Depending on your location, you may have the following rights in relation to your personal data:
- Right of access — to request a copy of the personal data we hold about you.
- Right to rectification — to request that we correct any inaccurate or incomplete personal data.
- Right to erasure — to request that we delete your personal data in certain circumstances.
- Right to restriction — to request that we restrict the processing of your personal data in certain circumstances.
- Right to data portability — to receive your personal data in a structured, machine-readable format in certain circumstances.
- Right to object — to object to our processing of your personal data where we rely on legitimate interests as our legal basis.
- Right to withdraw consent — where processing is based on your consent, you have the right to withdraw that consent at any time, without affecting the lawfulness of processing carried out prior to withdrawal.
To exercise any of these rights, please contact us at info@medicalpublishingacademy.com. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk if you believe your data protection rights have been infringed.
Data security is of great importance to The Medical Publishing Academy LLP and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.
The Medical Publishing Academy LLP reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Web Site and you are deemed to have accepted the terms of the Policy on your first use of the Web Site following the alterations.
